How to manage the digital workplace?

The impact of technology and digitalisation has meant that, in recent years, the concept of the workplace has been redefined. We can no longer consider it as a single environment because, thanks to connectivity and technology, physical barriers may no longer be an obstacle to carrying out professional tasks.

Technology has enabled us to digitalise many jobs, and as a result of the pandemic, more and more companies have joined the trend. In fact, according to the Bank of Spain's report Teleworking in Spain, 80% of the companies surveyed have increased the number of digital jobs in the last two years.

The workspace is increasingly being redefined to allow for more agile collaboration between all parts of a company.

Why does the workplace matter in digital transformation?

Digitalisation is a process that encompasses all areas and aspects of our business. As we have already discussed in other posts, it is a complex process in which we have to try to unify the physical components of our company with the digital world as naturally as possible. The workplace is particularly important in this process as it can affect the quality of life of the employee and the productivity of the company. Therefore, the environment in which our employees work on a daily basis is relevant for all business processes in our shop.

The successful implementation of a digital workstation in your business usually brings with it several advantages:

• Increased employee motivation and production.
• Reduction of absenteeism.
• Reinforces the digitalisation of our business.
• Easier to find professionals.
• Savings in furniture and workspace costs.

What are the characteristics of a digital workplace?

The digital workstation should cover all the needs of your employees in order for them to be able to perform their duties. Therefore, it is important that it has the following features:

1. Equipment is key to the proper digitisation of the workplace. It is important for your employees to have at least one computer or tablet so that they can carry out their functions correctly.
2. Good and stable internet connectivity is another crucial feature of a digital workplace.
3. The cloud is your great ally. Without this technology, teleworking would probably not be possible. With it we can decentralise all the processes of our business, allowing access to the system from anywhere, 24 hours a day.
4. Usar herramientas que favorezcan la comunicación. Uno de los principales peligros de los puestos de trabajo digitales es el aislamiento. Esto hace crucial el uso de herramientas colaborativas para mantener conectados a tus empleados.
5. Use tools that encourage communication. One of the main dangers of digital workplaces is isolation. This makes it crucial to use collaborative tools to keep your employees connected.
6. The digitalisation of the workplace must be supported by a team specialised in the management and maintenance of equipment and systems. This is essential for the overall productivity of the business.
7. Finally, digital security of systems is key to avoid vulnerabilities and prevent cyber-attacks. Training your employees can prevent your company from suffering a cyber-attack.

What technology trends will shape the digital workplace?

New technologies have been one of the main enablers for the creation of digital jobs. They have enabled us, among many other things, to connect and increase our productivity.

In this respect, workplace will continue to evolve to allow for more flexibility, physical mobility and a greater number of connected devices. All this will be possible thanks to digitalisation and technology. This trend is confirmed by IDC data, which indicates that machine learning, virtual and augmented reality, IoT and robotics are the technologies that will have the greatest impact in this regard. 

As mentioned above, workplaces are changing at breakneck speed. More and more employees are choosing companies that provide them with flexible models with the option of mobile teleworking. To implement it correctly, we must be prepared for a total change in company culture, and consider which technologies best suit our business needs.